In a five-year infrastructure project, the project manager is tasked with setting up efficient management of project artifacts to ensure timely and easy access for all stakeholders. What is the most critical first step the project manager should undertake to guarantee effective management of these artifacts?
Identify what needs to be documented, including types of documents and data, which will serve as a basis for further artifact management decisions.
Determine who will have access to manage and update the artifacts, ensuring control and responsibility from an early stage.
Decide when to distribute regular project status reports to stakeholders to ensure constant communication.
Establish why each type of artifact is necessary to support project goals and stakeholder requirements.